Administrative Assistant

Location: Toronto, ON (On-site)
Language: Strong written and verbal English communication required
Duration: 2-week contract (May 11-May 22)
Background Check Requirement: Criminal background check and professional references required

About the Opportunity
Our client in the public healthcare sector is seeking a highly organized Administrative Support professional to provide short-term coverage within a fast-paced, sensitive clinical environment. This role plays a critical part in supporting teams that coordinate assessments and treatment connected to the legal system, where accuracy, discretion, and timeliness are essential.

You will work closely with physicians, social workers, and intake coordinators across multiple units, ensuring seamless communication between internal teams and external stakeholders such as courts and legal counsel. This is an opportunity to step into a well-supported team, where your ability to stay focused amid competing priorities will directly contribute to meaningful, real-world outcomes.

What’s In It for You
• A collaborative, team-based environment with experienced colleagues available for guidance
• Exposure to a unique intersection of healthcare and legal processes
• A structured role with clear procedures and support resources
• An opportunity to build on your administrative and coordination experience in a high-impact setting

Your Responsibilities
• You’ll monitor shared inboxes and calendars, managing high volumes of sensitive communications from internal teams and external legal partners
• You’ll coordinate and confirm appointments with physicians, social workers, and external stakeholders, adapting quickly to schedule changes
• You’ll prioritize and distribute time-sensitive reports to courts, ensuring deadlines are consistently met
• You’ll maintain and update internal tracking tools, ensuring all data is accurate and accessible
• You’ll respond to inquiries and provide information to appropriate parties while maintaining strict confidentiality

Skills and Qualifications
• 2+ years of administrative experience, ideally within healthcare, legal, or public sector environments
• Experience as a legal assistant, law clerk, or department secretary is considered a strong asset
• Advanced proficiency in Microsoft Excel and strong comfort with shared inbox and calendar management
• Exceptional attention to detail and ability to manage competing priorities in a fast-paced setting
• Strong written and verbal communication skills, with a high level of professionalism and discretion
• Proven ability to work independently while collaborating with a broader team

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.