Onboarding Coordinator

Location: Open to Vancouver, Calgary or Edmonton (Hybrid, 3 days onsite) 
Language: English, strong written and verbal communication required
Duration: 3-month contract 
Background Check Requirement: Yes 

About the Opportunity
This is an exciting opportunity for a highly organized and proactive coordinator to play a key role in delivering a seamless and welcoming onboarding experience. Supporting a busy People & Culture team within a fast-paced, project-driven environment, you will help ensure new hires feel set up for success from day one through structured, well-executed processes.

You will work closely with internal stakeholders across departments, acting as a central point of coordination for onboarding logistics, communication, and documentation. This role is ideal for someone who enjoys staying one step ahead, thrives on process, and takes pride in creating a positive and organized employee experience within a dynamic organization.

What’s In It for You
Join a collaborative and supportive team that values curiosity, initiative, and continuous improvement. You will gain exposure to end-to-end onboarding processes and work alongside experienced HR professionals who are passionate about building strong people programs.

This is a great opportunity to develop your coordination and stakeholder engagement skills in a workplace that values efficiency, teamwork, and adaptability, while encouraging you to bring forward ideas and take ownership of your work.

Your Responsibilities
• You’ll coordinate onboarding logistics, including scheduling orientations, meetings, and training sessions across multiple locations
• You’ll process new hire requests, ensuring all documentation is completed accurately within the HRIS system
• You’ll facilitate and support new hire orientation sessions, delivering key information and ensuring a consistent experience
• You’ll collaborate with internal teams such as Payroll, IT, and hiring managers to ensure onboarding readiness
• You’ll manage multiple onboarding cycles simultaneously, maintaining accuracy and meeting tight timelines
• You’ll act as a point of contact for new hires, responding to inquiries and guiding them through onboarding steps

Skills and Qualifications
• 2–3 years of experience in an administrative, coordination, or HR support role
• Strong organizational and time management skills in a fast-paced environment
• High attention to detail, particularly with data entry and documentation
• Proactive mindset with the ability to take initiative and anticipate needs
• Strong communication skills and ability to engage with stakeholders at all levels
• Experience with HRIS systems and Microsoft Office tools is an asset

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.