Junior Executive Assistant

Location: Remote, Ontario Canada (GTA or Ottawa preferred)
Language: English, strong written and verbal communication required
Duration: 6-month contract with potential for extension
Background Check Requirement: References and background check required

About the Opportunity
This is a unique opportunity to step into a highly visible, hands-on role supporting the day-to-day operations of a growing professional services organization. You will act as a key partner to the Head of Operations, helping bring structure, momentum, and coordination across a variety of business functions.

In this role, you will work closely with leadership and cross-functional teams, gaining exposure to operations, HR, IT, and project coordination. It is ideal for someone who thrives in a fast-paced, evolving environment and enjoys being a go-to person who keeps things moving forward.

What’s In It for You
You will gain broad exposure across multiple areas of the business, making this an excellent opportunity for someone who enjoys variety and ownership in their work. This is a fully remote role with flexibility, paired with a collaborative and high-energy leadership style.

You will be joining a team that values initiative, clear communication, and getting things done. If you enjoy working independently while staying closely connected to leadership, this role offers both autonomy and impact.

Your Responsibilities
• You’ll support daily operations, ensuring tasks and priorities are organized and executed efficiently
• In this role, you’ll coordinate onboarding and offboarding processes, partnering closely with IT and internal stakeholders
• You’ll assist with internal reporting, tracking key data and preparing updates for leadership
• You’ll schedule meetings, demos, and team activities, while helping to manage calendars and communications
• You’ll contribute to light project coordination, tracking tasks, deadlines, and follow-ups
• You’ll help prepare meeting agendas, capture notes, and ensure action items are completed

Skills and Qualifications
• 2–5 years of experience in administrative, operations, or executive support roles
• Strong organizational skills with the ability to manage multiple priorities independently
• Excellent communication skills, both written and verbal
• Comfortable working in a remote, fast-paced environment with shifting priorities
• Proficiency with tools such as Microsoft Office, Teams, and virtual collaboration platforms
• Experience in professional services or legal environments is an asset

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.