Administrative Assistant

Location: Oakville, ON, fully on-site
Language: Strong written and spoken English communication required
Duration: 1-month contract with potential to extend
Background Check Requirement: Valid Criminal Record Check

About the Opportunity

This is an urgent contract opportunity for an Administrative Assistant to join a public sector organization delivering essential services within the community. You will play a key front-line support role, ensuring programs run smoothly while providing a welcoming and professional experience for clients accessing services.

This fully on-site role is ideal for someone who thrives in a fast-paced, client-facing environment and values accuracy, confidentiality, and meaningful public service work.

What’s In It for You

• A chance to contribute to programs that make a real difference in the community
• Hands-on experience within a collaborative public sector social services environment
• Exposure to program coordination, reporting, and stakeholder engagement
• Free on-site parking and consistent daytime hours

Your Responsibilities

• You will provide reception and administrative support to program staff, management, and clients.
• In this role, you will liaise with internal teams and external partners, including community agencies and service providers.
• You will create, track, and maintain reports, statistics, and accountability tools using Excel and other Microsoft 365 applications.
• You will support the coordination of meetings, consultations, and occasional special events.
• You will handle sensitive information with care, ensuring confidentiality and compliance with privacy requirements.
• You will assist with general program and administrative duties as assigned in a high-volume environment.

Skills and Qualifications

• 2+ years of administrative experience in social services or a related client-focused environment
• Strong customer service skills, with experience supporting vulnerable populations considered an asset
• Proven ability to work quickly while maintaining accuracy and attention to detail
• Proficiency with Microsoft Outlook, Word, PowerPoint, and SharePoint
• Excellent organization, time management, and communication skills

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.