Administrative Assistant

Location: Toronto, ON (On-site)
Language: English, strong written and verbal communication required
Background Check Requirement: Criminal background check and compliance with organizational screening policies required

About the Opportunity
Our client, a values-driven, community-focused non-profit organization, is seeking a thoughtful and highly organized Administrative Assistant to support senior leadership in a unique and purpose-led environment. This is a meaningful opportunity to contribute to a close-knit, mission-oriented community where collaboration, respect, and service are at the core of daily work.

In this role, you will partner closely with the senior leader and leadership team, helping to coordinate operations, communications, and key initiatives. You will play an essential role in ensuring the smooth day-to-day functioning of the organization while supporting governance activities and community events that make a tangible impact.

What’s In It for You
You’ll join a stable and welcoming workplace with long-tenured employees and a culture grounded in respect, collaboration, and balance. This is an environment that values calm professionalism, discretion, and teamwork, offering the chance to build strong relationships while contributing to meaningful work. With a consistent schedule, occasional event exposure, and a supportive leadership team, this role offers both structure and variety.

Your Responsibilities

• You’ll manage complex calendars, scheduling, and daily priorities for senior leadership
• You’ll act as a key point of contact, handling communications, correspondence, and information flow with discretion
• You’ll support board and committee meetings, including preparing materials, coordinating logistics, and taking minutes
• You’ll assist in planning and executing internal and external events throughout the year
• You’ll oversee administrative operations such as file management, supplies, and office processes
• You’ll coordinate travel, expenses, and vendor relationships, including IT support and office services

Skills and Qualifications

• 2–3+ years of administrative experience supporting senior leaders
• Strong proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams
• Demonstrated ability to handle confidential information with professionalism and discretion
• Excellent organizational, time management, and multitasking abilities
• Strong interpersonal skills with a calm, poised, and adaptable approach
• Experience in non-profit, faith-based, or community organizations is an asset as is knowledge of the Anglican Church.

Note from the Hiring Manager
“We’re looking for someone who brings a steady, thoughtful presence, someone who can anticipate needs, stay organized, and contribute positively to a collaborative and respectful environment.”

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.