Administrative Assistant
Location: Toronto, On-site, 5 days per week
Language: Strong English communication skills required, both written and spoken. French or another second language is considered an asset.
Duration: Contract, approximately May 4 to July 17
Background Check Requirement: Criminal background check required
About the Opportunity
This is a meaningful short-term opportunity for an experienced Administrative Assistant to support a busy non-profit organization operating in the social services and child welfare sector. In this role, you will play a key part in ensuring daily operations run smoothly by providing reliable, detail-oriented administrative support.
You will work closely with intake staff, supervisors, and internal partners in a fast-paced and highly confidential environment. Your ability to stay organized, communicate clearly, and manage competing priorities will directly support frontline teams and contribute to the effective delivery of essential community services.
What’s In It for You
You will gain hands-on experience within a mission-driven, community-focused organization that values professionalism, collaboration, and respect. This role offers exposure to social services operations while working alongside dedicated teams who rely on strong administrative support to do impactful work. It is an excellent opportunity to apply your skills in an environment where accuracy, discretion, and teamwork truly matter.
Your Responsibilities
You will screen and respond to telephone inquiries, relay messages, and provide front-line administrative support to internal and external stakeholders.
You will support with filing, documentation, and updating the internal database.
You will prepare correspondence, reports, schedules, and meeting minutes with a high level of accuracy and confidentiality.
You will maintain and update statistical records, case transactions, and administrative schedules using database and spreadsheet tools.
You will provide backup coverage to other administrative or reception functions as required.
You will support staff with basic technology and computer applications and escalate issues when needed.
Skills and Qualifications
2+ years of recent administrative experience, ideally in a high-volume or client-facing environment.
Secondary School Diploma or an equivalent combination of education and experience.
Strong proficiency with MS Office, databases, and virtual meeting tools.
Demonstrated ability to handle confidential and sensitive information with discretion.
Excellent organizational, customer service, and communication skills.
Ability to work independently while contributing effectively within a team environment.
Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.
We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.
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