Administrative Assistant

Location: Scarborough, Ontario (On-site)
Language: Strong written and spoken English required
Duration: 3 month contract with potential for extension.
Background Check Requirement: Vulnerable sector check required, Tuberculosis testing.
Pay Rate: $22-$25/hour.
Hours: Monday to Friday 8:30am-4:30pm

About the Opportunity
Join a community-focused organization in the healthcare and long-term care sector where your work directly supports residents, staff, and daily operations. As an Administrative Clerk, you will play a central role in keeping the office running smoothly while supporting leadership and frontline teams.

You will be part of a collaborative environment where attention to detail and responsiveness make a meaningful impact. From coordinating supplies to supporting admissions and internal communications, your work helps ensure a well-organized and efficient facility that prioritizes quality care and service.

What’s in it for You
You will join a stable and supportive workplace that values teamwork, reliability, and service excellence. This is an opportunity to build your administrative career in a purpose-driven environment, with exposure to both operational and leadership support functions.

The organization fosters a culture of collaboration and accountability, where your contributions are recognized and your role is essential to daily success.

Your Responsibilities

• You’ll manage office supply purchasing, inventory, and distribution to ensure all departments are well-equipped
• You’ll support front office operations by handling inquiries, maintaining communications, and coordinating mail and announcements
• You’ll assist with onboarding logistics, including preparing ID badges, taking photos, and setting up email access
• You’ll provide administrative support to leadership, including assisting the Executive Assistant and nursing team with documentation and file management
• You’ll maintain accurate records, including tenant lists, resident files, and archived documents
• You’ll act as a point of contact for office equipment and coordinate basic troubleshooting or setup needs

Skills and Qualifications

• 2-3+ years of administrative or clerical experience in a fast-paced environment.
• Experience preferably in a Health Care environment. 
• Strong proficiency in Microsoft Office applications, including Word, Excel, and Outlook
• Excellent organizational and multitasking skills with a high level of attention to detail
• Strong communication and interpersonal skills, with the ability to support multiple stakeholders
• Ability to handle sensitive information with discretion and accuracy
• Reliable, proactive, and comfortable working in a structured, on-site environment

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.