Administrative Assistant, Marketing & Operations
Location: Toronto, ON, Hybrid, 4 days on-site (Monday to Thursday)
Language: Strong written and verbal communication skills in English are required, French is an asset
Duration: 6-month contract
Background Check Requirement: Professional references required
About the Opportunity
Our client, a globally recognized organization within the consumer goods and retail sector, is seeking a polished and proactive Administrative Assistant to support a high-performing marketing and sales team. This role sits within a premium brand portfolio, offering a unique opportunity to contribute to the day-to-day operations behind well-known luxury products and campaigns.
You will collaborate closely with marketing, sales, and administrative professionals to keep operations running smoothly. From coordinating meetings and supporting events to managing purchase orders and budgets, your work will play a key role in ensuring the team delivers seamless experiences both internally and externally.
What’s In It for You
This is an exciting opportunity to gain hands-on experience in a fast-paced, brand-driven environment where no two days look the same. You will be part of a collaborative administrative team that values reliability, professionalism, and strong client service.
The organization offers a supportive and energetic workplace, exposure to marketing and retail operations, and the chance to build your skills in a dynamic corporate setting. It is an ideal role for someone looking to grow their administrative career within a recognized industry leader.
Your Responsibilities
You will provide day-to-day administrative support to marketing and sales teams, ensuring smooth coordination of activities
You will manage purchase orders, invoicing, and budget tracking with accuracy and attention to detail
You will coordinate meetings and events, including scheduling, catering, and room setup
You will support shipping, packaging, and logistics for marketing materials and events
You will assist with data entry, reporting, and maintaining organized records using Excel and internal systems
You will collaborate with cross-functional teams to support ongoing projects and resolve operational needs
Skills and Qualifications
2 to 3+ years of administrative experience in a corporate or professional environment. Experience in the beauty or retail industry is a strong asset. Must have completed a post-secondary degree or diploma.
Strong organizational and multitasking skills, with the ability to adapt in a fast-paced setting. Experience with expenses management/invoicing/purchase orders is strongly preferred.
Proficiency in Microsoft Office, particularly Excel, PowerPoint, and Outlook. Must be able to do V-Lookups and Pivot tables in Excel.
Excellent communication and interpersonal skills, with a polished and professional approach
Experience supporting marketing, retail, or consumer goods teams is an asset
Experience working with SAP is a strong asset.
Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.
