Medical Secretary

Location: Toronto, ON, On-site, Monday to Friday
Language: Strong written and verbal English communication required
Duration: 2-month contract to start, with potential for extension
Background Check Requirement: Criminal Record Check and Vulnerable Sector Check required

About the Opportunity
Our client, a respected healthcare organization within a retirement living environment, is seeking a Medical Secretary to support a busy health centre team. This role is ideal for someone who thrives in a patient-facing environment and enjoys being the central point of coordination for both staff and residents.

You will work closely with physicians, residents, and care teams to ensure smooth day-to-day operations. This is a highly visible and people-focused role where your ability to stay organized, responsive, and compassionate will have a direct impact on resident care and overall experience.

What’s In It for You
• A collaborative, supportive healthcare environment with hands-on training and onboarding
• The opportunity to step into a key role with strong visibility and impact
• A workplace that values teamwork, communication, and patient-centered care
• Potential for contract extension or longer-term opportunity based on performance

Your Responsibilities
• You’ll coordinate daily administrative operations within the health centre, acting as the primary point of contact for residents and staff
• You’ll manage scheduling and staffing updates using Kronos, ensuring coverage and communicating changes across teams
• You’ll utilize PointClickCare to process physician orders, including lab work and resident updates
• You’ll communicate with residents and families regarding appointments and updates using Outlook
• You’ll provide front-line support by assisting residents with inquiries and directing concerns to the appropriate care providers
• You’ll maintain accurate documentation and support general clerical tasks to keep operations running smoothly

Skills and Qualifications
• 2+ years of administrative experience in a healthcare or medical setting
• Hands-on experience with PointClickCare and Kronos, this is a really strong asset 
• Strong interpersonal skills with a customer-focused and compassionate approach
• Excellent organizational skills and ability to manage competing priorities
• Comfortable working fully on-site in a fast-paced, team-oriented environment

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.