Administrative Assistant

The Administrative Assistant plays a vital role in supporting our clients in a high-energy, fast-paced department. This position requires exceptional organizational skills, proactive problem-solving, and the ability to manage multiple priorities simultaneously.

The Administrative Assistant coordinates complex schedules, handles confidential information with discretion, and ensures smooth communication across teams. Your adaptability and attention to detail are crucial for seamless task execution. This role contributes directly to the success of our client's initiatives.

Candidates must be eligible to work in Canada.

Responsibilities:

• Answering and directing phone calls and managing guest experience at the front desk
• Coordination of calendars, meeting invites and agendas
• Booking and setting up meeting rooms and facilitation of meals/refreshments
• Reviewing, understanding and enforcing company policies
• Organize and responsibly handle confidential information: HR, personal, business, finance
• Briefing notes and meeting minutes as required
• Compiling, reviewing and submitting expense reports
• Employee/direct report expense reviews for accuracy and adherence within company policies
• Other administrative tasks as required

Requirements:

• 2+ years experience as an Administrative Assistant
• Comfortable speaking with guests and clients over the phone, and greeting/directing guests in-person at the office
• Experience in Microsoft 365 applications
• An understanding of calendar coordination, expectation & time management
• A responsive, open and clear method in your daily communications

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.