Executive Assistant

Job Title: Executive Assistant

Job Type: Full-time, permanent

Location: Ottawa, ON

Work Model: On site

Pay: $70,000 to $75,000 a year

Benefits: 3-weeks' vacation, health, dental, HCSA, RRSP

 

Our established marine transportation client is seeking an organized and proactive Executive Assistant in Ottawa. This position supports the President and Senior Leadership and will be responsible for managing their executive administrative needs as well as supporting general office administration.

 

Responsibilities:

• Manage and optimize calendar scheduling, including handling conflicts and organizing meetings.
• Attend meetings, take minutes, and follow up on action items.
• Arrange travel logistics.
• Support social media and website management, including posting updates and coordinating content.
• Prepare and compile meeting agendas, reports, and presentation materials.
• Review and draft correspondence and prepare documentation for approvals.
• Screen and respond to emails, mail, and calls.
• Assist with organizing board meetings and off-site strategic events.
• Provide occasional administrative support for other departments.

 

Qualifications:

• 3+ years of experience as an Executive Assistant.
• Must be eligible for a Secret clearance.
• Proficient in MS Office (Outlook, Word, Excel, PowerPoint).
• Comfortable using social media platforms and updating website content.
• Strong organizational and communication skills (both verbal and written).
• Proactive and able to multitask in a fast-paced environment.
• Professional handling of confidential matters.

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.