Executive Assistant/Personal Assistant

Our client, a leading Canadian wealth management firm, is seeking a highly organized and discreet Executive/Personal Assistant to support a private family office. This dynamic role combines household management, executive support, travel planning, and project coordination. Ideal for a proactive, detail-oriented professional who thrives in a fast-paced, high-trust environment.

This is a hybrid position, located in Ottawa, ON. 

Responsibilities: 

• Manage calendars, appointments, and family schedules
• Oversee household logistics, property maintenance, and vendor coordination
• Plan travel, events, and handle last-minute changes
• Support property development projects and special initiatives
• Track expenses, manage invoices, and provide personal concierge support

Qualifications:

• 3+ years in a similar EA/PA role, preferably with HNW families
• Strong tech skills (Google Workspace) and multitasking ability
• Excellent communication, discretion, and problem-solving skills
• Valid driver’s license 

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.